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How To Create Your Ideal Time Map

Christi Hegstad September 6th, 2017
“I’d love to…I just don’t have the time.”
How often have you uttered those words? Perhaps regarding an exciting new leadership role, a volunteer opportunity, an outing with friends, or even a bit of self-care? Reminders that we all have the same number of hours in a day as our greatest heroes or that time is limited/life is short are true – but not always helpful.
You know what is helpful?
Tools, strategies, and practical solutions that support you in being more purposeful and intentional with your time. One of my favorites, which I share with many coaching clients this time of year, is the Time Map.
Using The Weekly Time Map
You can use this tool (included with this e-newsletter) in three primary ways: 1) Time Log, where you track your activity every half-hour for an entire week; 2) Weekly Planner, where you map out the actual events of your coming week; and 3) Ideal Time Map, which I’d like to focus on here.
I believe time management comes down to two things: PRIORITIES and INTENTION. The Ideal Time Map addresses both.
First, determine your top five or so priorities. What matters most to you in this season? What do you want to make sure receives your time on a regular – ie, weekly – basis? For example, maybe your faith, family, career, and fitness rank at the top right now; or maybe recent changes have pushed friendship, finances, or home care to the top. Choose your priorities based in truth, not on “shoulds”.
Then, grab some colored pencils and my Ideal Time Map tool. Keeping your priorities handy, start mapping out what your ideal week would look like. Not a vacation week, but the ideal “regular” week.
Maybe you’d start the day with a prayer or a journaling practice. Maybe you’d meet with your direct reports once a week. Maybe you’d exercise three days a week after work. Maybe you’d have dinner together as a family every evening around 6pm.
And maybe your Ideal Time Map looks nothing like that! Design it how you’d like your work, leadership, and life to look.
Start Building The Bridge
Then, start looking for small shifts you could make to your current schedule to start bridging the gap. Don’t expect your Ideal to become Real overnight (though I’ve had a few coaching clients lately for whom that has been exactly the case!).
forest. wooden bridgeBut maybe you currently only eat dinner as a family once a week – could you bump that up to twice this week?
Maybe you currently hit snooze five times before rushing through your morning. Could you engage in an earlier morning practice on Fridays?
An all-or-nothing person myself, I completely understand the desire to envision the dream and then shoot for a total life overhaul. But rarely does this lead to success.
We will discuss how to make purposeful use of your time at Spark in November. Until then, map the ideal. Commit to one or two small shifts this week. Seek a coach, accountability partner, or some form of support to help you stay on track. 
One meaningful step at a time.
Let this be the season you shift your mindset, become more intentional, and transform your relationship with time!

Change One Thing, Change Your Life

Christi Hegstad September 4th, 2017
Coaching Tip of the Week:
The more I read about him, the more I believe Ben Franklin really knew what he was doing.
He planned his days purposefully. He envisioned his ideal regularly and made changes accordingly. He created a list of 13 virtues that mattered most to him, then assessed himself each day on how he carried those out.
And he kept track of it all, so he could honestly, accurately evaluate what he wanted to do differently.
This week, commit to changing one aspect of your daily routine – and track it
In my Do What You Love! newsletter last week, you received a free tool to map out your ideal week. Now, what’s one thing – one small thing – you could start (or stop) doing daily that would make a difference?
Maybe you could start your day by reviewing your Purpose Statement, to shift into an intentional mindset.
Or you could identify your top three priorities each day before turning on your computer.
Or you could drink 50 ounces of water each day, uplift someone each day with a note of gratitude, or write for 15 minutes each day.
The key here? Each day. 
When you take care of the moments, the rest tends to take care of itself. How will you improve one moment each day this week? Share your ideas on Instagram or Facebook!

 

How To Prompt A Breakthrough

Christi Hegstad September 2nd, 2017

Feeling the need for a fresh start, a clear direction, or to get unstuck? A few ideas:

☀️ Declutter an area of your office or home.

☀️ Change your routine or scenery, even just temporarily.

☀️ Move your body – go for a walk, stretch, turn on some music and dance.

☀️ Read or listen to others’ breakthrough stories (I’ve been enjoying NPR ‘s ‘How I Built This’ podcast lately).

☀️ Create a mind map with an *outlandish* question – i.e., want to earn $1,000? Brainstorm ways to earn $1 million.

And never underestimate the power of stepping outside, looking at the sky, taking a deep breath, and recalling all for which you are thankful.

Here’s to your breakthrough!

What helps you gain clarity and experience a breakthrough? Share your ideas below or on Instagram or Facebook!

What Daily Rituals Feed – Or Block – Your Success?

Christi Hegstad September 1st, 2017

What daily routines have helped you reach success? How do you think your rituals might compare to some of the most well-known artists and makers in history?

Daily Rituals, written by Mason Currey, highlights the routines of about 160 artists – from Ernest Hemingway to Maya Angelou to Twyla Tharp to Pablo Picasso – sharing daily actions that support them in creating their great works. From the extremely disciplined, like Ben Franklin’s hour-by-hour schedule and adherence to/tracking of his 13 virtues, to the somewhat quirky, such as Beethoven apparently counting out exactly 60 coffee beans each day to grind for his morning brew, I felt both inspired and intrigued by the various ways we pursue our passions and succeed at work.

As a coach, I love finding out what makes people tick, what mindsets they cultivate, and what actions move them forward. While no two artists shared the same routine, a few themes stood out for me:

Extreme Discipline. Not everyone profiled followed a strict regimen, but those who did really did. From 4am to 9pm each day, author Haruki Murakami keeps to the same routine every day when he is in novel-writing mode, says Currey. “The repetition itself becomes the important thing…[it causes me to] mesmerize myself to reach a deeper state of mind,” Murakami apparently told The Paris Review in 2004. While some may view such a schedule as rigid, others experience great creative freedom as a result.

Massive Persistence. This book reaffirms my belief that when you love what you do, you can persevere through great odds! Novelist Joyce Carol Oates described writing a first draft like “pushing a peanut with your nose across a very dirty floor.” Arthur Miller shared that his routine was basically to write every day and then tear up what he wrote. Passion fuels persistence.

Seeking Inspiration Elsewhere. While many of the makers had dedicated work space, they often shared about taking long walks and otherwise changing scenery in order to gain fresh ideas. Author Toni Morrison rises at 5am, makes her coffee, and “watches the light come” – an important part of her morning writing process, indicates Currey.

Sleep Routines. I was particularly drawn to those artists who go to bed and wake up at the same time, and the connections made between sleep and creativity/productivity. Getting enough sleep proves challenging for most of us these days, and can be especially difficult when in the middle of a huge project or burst of inspiration. Still, sleep was a top priority for many.

Tracking Behaviors. I’ve long said that we attract what we track, an idea that many great artists confirm. Whether word counts, hours spent painting, miles walked, or other measures, keeping track of certain behaviors can lead to profound results.

As I read, I did find myself often wondering, “What about their families?” Since many (perhaps all, actually) of my clients hold family and career success as top priorities, as do I, I’d love to read more about how prolific creators pursue their art while also raising and honoring their families. Since less than 20% of the profiles in Daily Rituals highlighted women, I’d also love to see a follow-up that includes a greater number of women, moms, and family-plus-art-focused individuals in general.

Coach’s Challenge:

Daily Rituals has prompted me to examine my own routines, both intentional and unintentional, to determine what tweaks I can make in order to pursue my goals with even greater purpose, passion, and intention. How about you? If someone were to interview you about your daily success habits, what could you include? What would you like to include?

Share your thoughts below, or on Instagram or Facebook!

Daily Rituals was written by Mason Currey (Alfred A. Knopf, 2013).

Are You Pollyanna In Rose-Colored Glasses?

Christi Hegstad August 28th, 2017
Coaching Tip of the Week:
Do you tend to live with a glass-half-full mentality?
Like a muscle, you can actually build your positivity. With practice, conscious awareness, and tools like those I share with my coaching clients, you can raise your positivity quotient and live, work, and lead with greater effectiveness as a result.
Living positively isn’t about ignoring the difficulties, injustices, and challenges. It’s not about sticking your head in the sand. It is, however, about not dwelling in negativity but rather focusing more energy on what’s going right and what actions you can take to improve things.
It breaks my heart to think of kiddos not getting an education or learning to read, for example. So I ask myself, “What can I do?” and then I do what I can – like donating a portion of all Spark registrations to an organization that builds schools, for example.
Positivity is a mindset shift that can truly change everything.
This week, look for – and take action on – the silver lining
You may be called Pollyanna.
You may be asked to take off your rose-colored glasses.
You may even be told to ‘get real’ or ‘wake up.’
But who cares? You’ll be changing your life, bringing perspective, elevating those around you, and changing the world in a much more profound way than if you dwell in the negative.
And personally, I think you look great in rose-colored glasses!

The Non-Pursuit of Happiness

Christi Hegstad August 21st, 2017
When I shared this photo on Instagram earlier this month, I posed a couple of questions as well:
Is happiness something ‘out there’ that we must seek, pursue, and catch? Or is it a decision we make, a mindset we adopt, a lifestyle we choose?
Responses were nothing less than wise and insightful, naming everything from gratitude to mindfulness to choices.
These answers support the research (I tell you, the MAP community is smarter than average!) 🙂 but the important question is, how would you answer?
This week, identify your personal happiness triggers
When do you feel at your best? What never fails to put a smile on your face? What lights you up, inspires you, or makes you feel like you can do anything?
Create a list or mindmap of these happiness triggers.
Next step? You guessed it: implement, implement, implement! See what changes your happiness infusion prompts for you – and for those around you – in a very short time!

Productivity, Priorities, and Written Plans

Christi Hegstad August 9th, 2017
A few years ago, I coached a brilliant leader who held a lot of responsibility. She came to coaching because, despite her extraordinary skill, she couldn’t seem to keep everything moving forward anymore. Things were starting to fall through the cracks and, given her profession and her work ethic, she knew something had to change.
Much of our coaching involved creating written action plans and breaking them down into quarterly, monthly, weekly, and daily tasks.
Her immediate relief was palpable. And at each of our meetings from that point forward, she’d comment on how ‘magical’ the plan was. “I don’t even have to think about it!” she exclaimed more than once. “My plan tells me what needs to be done, and I do it. I actually have room in my brain again to think new thoughts!”
This week, write down your goals and plans
Open a fresh document or pull out a clean journal, and start by mindmapping your projects and goals.
Then, prioritize them in order of importance.
Then, one at a time, create a detailed action plan for each of your top priority goals. (I typically recommend focusing on three Bold Goals at any given time.) Break each goal down into milestones, identify the necessary action steps, and – crucial step here – enter them into your planner.
Your productivity and peace of mind will likely soar as a result!

Your Fresh Start Begins Today

Christi Hegstad August 2nd, 2017
I’ve kept a journal since age 8 (or “diary” back then 🙂 ). Each time I begin a new one, I can’t help but flip through the blank pages and breathe in the scent of “newness.” I’m inspired by the possibility of fresh starts, clear space, and possibility!
This week, embrace your own fresh start
Whether or not you keep a journal, each day – each moment – is an opportunity to start fresh, to begin anew, to redefine the meaning and purpose of your work, leadership, and life.
Life is your blank page, and you hold the pen!
Decide today what you want that to look like, then take the actions to honor it. Regardless of how many people you report to or take care of or connect with, YOU are the author of your own story. Choose what you want this chapter to represent, then carry it out in your work, leadership, and life!
Journal in photo by Studio Oh!

You Matter. They Matter. How Do You Show It?

Christi Hegstad July 24th, 2017
Coaching Tip of the Week:
You matter.
Your employees matter.
Your clients, customers, and stakeholders matter. Even the quiet ones, even the grumpy ones, even the ones who act like they have it all figured out.
While we each need to take responsibility for our own growth and sense of meaning, we can help others along their path, too – simply by treating them like they matter.
This week, let others know you believe in them
The key sign of successful leadership isn’t how many followers you have – it’s how many leaders you develop. And one of the best ways to develop others? Believe in them so much that they can’t help but believe in themselves.
You will see opportunities for this throughout the week. Seize them. Act on them. Know that you matter and help others know they matter, too.

When Things Go Wrong: How To Build Resilience and Experience Growth in Hard Times

Christi Hegstad July 10th, 2017

My son recently invited me to the bookstore – an offer my children know I cannot refuse. 🙂 Since we planned to relax in the cafe for a while, I grabbed a few items to scan over coffee, including Option B by Sheryl Sandberg and Adam Grant. I’d read both authors before but was unfamiliar with this particular book.

I skimmed the introduction…and couldn’t put it down. I ended up purchasing the book on the spot, devouring it within a day, and highlighting something on nearly every page. Sandberg’s personal experience regarding the tragic death of her husband, coupled with psychologist Grant’s expert knowledge and practical insights, blended seamlessly to create a book both vulnerable and useful all at once.

We all experience loss over the course of our lifetimes. The death of a loved one, job loss, the end of a relationship, trauma, a diagnosis, or any number of unexpected (and even, at times, expected) turn-of-event moments can make us temporarily lose our footing. While dreading or fearing such events won’t help us navigate them, learning tools and strategies to help us grow through them will. The introduction of such tools, along with Sandberg’s genuine and heartfelt sharing, makes this one of the best books I’ve read so far this year.

Though I could write a book about my takeaways from this book (!), I’ve chosen three points to support your personal and professional development: 1) The 3 P’s for Building Resilience, 2) Practical Ways to Support Post-Traumatic Growth, and 3) What to Say When You Don’t Know What to Say.

1. The 3 P’s for Building Resilience 

Martin Seligman, frequently identified as a founder of positive psychology, has written a number of excellent books (I recommend Authentic Happiness and Flourish) to share his profound research-based insights with a wider audience. One such insight involves the 3 P’s that can serve as obstacles during difficult times: Personalization, pervasiveness, and permanence. Sandberg references these early in the book and refers to them throughout, as her understanding of them played a key role in her healing and growth process.

In short, personalization is the belief that we are solely responsible for the tragic event; pervasiveness is feeling like the event affects everything; and permanence is the belief that the aftershocks of the event will continue forever. As Sandberg and Grant explain, “The loop in your head repeats, ‘It’s my fault this is awful. My whole life is awful. And it’s always going to be awful.'” As you might imagine, such beliefs can make recovery and healing rather difficult.

But knowledge of the 3 P’s can help us recover more quickly. When we realize, for example, that our present emotions won’t last forever, we become better able to cope and perhaps more likely to reach out for help.

“Not everything that happens to us happens because of us,” the authors assert. By relating back to the 3 P’s often throughout the book, Sandberg demonstrates how beneficial such knowledge can be in healing.

2. Practical Ways to Support Post-Traumatic Growth

You’ve likely heard of post-traumatic stress disorder, or PTSD. But do you know of another phenomenon often experienced after tragedy: post-traumatic growth? According to the research, post-traumatic growth – ‘bouncing forward’ after a tragedy – can take different forms. Some trauma survivors uncover newfound personal strength, others deepen relationships, and still others find stronger meaning and purpose in life. These effects don’t necessarily appear immediately, and many of us would choose to forfeit the growth and avoid the trauma if we could, however the subsequent impact can lead to positive outcomes.

Sandberg shares a few tools that supported her growth after her beloved husband’s death, including journaling, helping others (ie, making a contribution), and intentionally deepening her connections. One of my favorite lines in the book addresses the latter: “We find our humanity…in our connections to one another.”

I found this to be the case a few years ago when my mom passed away. My tendency, typical for me, involved retreating inward. For a long time after her death, I didn’t want to go out, didn’t want to accept invitations; I wanted to build a little cocoon in my home and hide there. My dear friends threw me a 40th birthday party a few months after her death, and I was still in such a state of loss that I arrived late to the party and left early. I didn’t – it seemed I just couldn’t – explain why. Only the most persistent could break through the sturdy barrier I had built, and I am forever grateful that they kept trying.

Which leads to my third takeaway from the book.

3. What to Say When You Don’t Know What to Say

“I couldn’t understand when friends didn’t ask me how I was,” Sandberg shares. “People continually avoided the subject.”

Did they just not care?

They likely cared a great deal, they just didn’t know what to say – or feared saying the wrong thing.

I related so much to this chapter. I, too, was shocked how frequently people wouldn’t mention my mom – and I realized how frequently, prior to this experience, I practiced the exact same kind of avoidance. I would think, “What if they’ve just gotten over it and I bring it up?” I let my own fear or discomfort prevent me from being fully present with someone experiencing loss.

Sandberg and Grant share wonderful insights here. For example, the reminder that “avoiding feelings isn’t the same as protecting feelings.” If a friend or employee experiences a tragedy, avoiding the subject (or avoiding the person) will not lessen the pain or lighten the load. A sincere “I don’t know what to say” will likely support them much more than you realize.

Remember, too, the great gift in simply showing up. Arriving to the hospital or showing up at the memorial, even if no words are exchanged, will demonstrate your support more than good intentions.

Also incredibly enlightening for me: Rather than offering to do anything, do something. The authors cite Bruce Feiler: “While [offering to do anything] is well meaning,” Feiler writes, “this gesture unintentionally shifts the obligation to the aggrieved.” He gives examples like sending packing supplies to someone moving out after a divorce or holding a “fire shower” (like a bridal shower) for a friend who lost her home. When my mom died, friends created a meal train to make sure my family ate during a time when I most certainly did not feel like cooking. If they had asked me what they could do, I never would have thought of that, much less verbalized it. I was rarely the one answering the door during that time, but I cried – in a good and grateful way – each time I smelled their loving gifts wafting through the house.

Sunrise

Building Resilience – Even In “The Club You Never Wanted To Join”

I need to make a confession: Although my outline sits in front of me, this post has taken on a life of its own. Rather than being part book review and part coaching support as intended, it’s also become part personal therapy session for me. I’m not sure I’ll even hit ‘publish.’

But what I love about this book, what it reminded me about my own experiences with loss that I really want to impart, is this: You can build your resilience.

You can grow through any situation.

You do not live with a fixed set-point for learning or resilience or joy that you are powerless to change.

Instead, you are resilient beyond measure, stronger than your circumstances, and here to make a difference. Even through the hard times.

To help strengthen that resilience in ourselves and others, Sandberg and Grant suggest developing a few core beliefs: That we have some control over our lives. That we can learn from failure and difficulty. That each one of us matters – not because of anything we have done, but simply because we are human beings. And that we each have real strengths which we can rely on and share.

“The most resilient [people],” the authors write, “realize they have the power to shape their own lives… Tragedy does not have to be personal, pervasive, or permanent, but resilience can be.”

So if you are navigating hard times or are trying to support a friend, colleague, or employee who is, consider these ideas – and check out Option B. You can build resilience and experience growth, and help others do the same, even in hard times.

And you may just come out stronger, freer, and with a greater sense of meaning and purpose than you ever imagined possible.

 

Sky Lake Clouds Quote Hegstad Resilient Strong Make a Difference

What has helped you get through hard times? What takeaway did you gain from Option B? Feel free to share your thoughts below or on Instagram or Facebook.

 

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